Book Control
At the moment, MECA Omaha has the following process: in order to have separate APs for the two buildings, every supplier exists twice in the database, with the same name. They want to make sure that the AI tool reads the right supplier if two supplier accounts have the exact same name.
Our Product team recommendation was to consolidate each down to a single supplier and to use the book control field to determine the associated entity response to the invoice. They would have one payable ledger for the supplier, but the supplier invoices can be tagged by book control in order to separate out the responsible entity, and the bank account that would ultimately be used to pay the balance.
However, MECA said they have different bank accounts for each book control and doesn't think they can consolidate the vendors and pick and choose which bank to process payments.
Ryan Ungerboeck , any guidance for MECA on this?
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Official comment
My recommendation would be to set the Book Control on the Bank Account records. When this is the case - I would expect by default that it would not permit you to pay vouchers for one book control from a bank account that is assigned to another book control.
You can override this behavior and allow it (which it doesn't sound is desirable for them but perhaps for others) by adding parameter
Application: AP
Parameter: 115
Description: Allow Bank vs Voucher Mismatch on Voucher Payments
Value: Y -
Thank you!
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